Property Director - Toronto Alliance PM

resources for property directors

Property Management

City Sites Property Management is a partner of Condo Communities, a tech software company operating out of Toronto that has developed a ground breaking on-line software program for condominium communities across North America.

City Sites offers all of our clients this exciting new tool accessible using any mobile device, desktop or tablet. The software that assists with communication, organization and a variety of other useful features including:

Keeping condominium owners and occupants in the loop by sending notices, announcements and newsletters through email and available using a modern online portal.

Upload important building documents such as by-laws, meeting minutes and more for owners and residents to download directly to their electronic devices. Unlimited storage space.

Keep the condo community vibrant by posting events to the community calendar available online.

Allow residents to submit their service requests online. The system will create a record of the issue and track the communication until it's been resolved.

Manage all amenity bookings electronically. Eliminate cash and cheques. This system allows for credit card payments and deposits on elevator reservations and facility costs such as facility cleaning fees.

Looking to rent out your parking spot or locker in your building? Do you want to sell some of your unwanted belongings? Post it to the condominium’s classified section.

Create surveys and polls for unit owners and occupants. All results are tallied electronically.

Users can submit suggestions directly to Property Management or the Board through the online resident portal.

Keep an organized record of all incidents reported in the building, sorted based on units or common areas.

What Can We Help You With?

Request a quote from our company to manage your residential or commercial property today.

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Property Management Services During Construction

During the construction phase, property management companies support developers by providing operational input that improves efficiency, compliance, and long-term asset performance. This includes reviewing designs, layouts, and building systems to ensure they are practical, cost-effective, and easy to maintain once operational. Property managers advise on material selection, mechanical and electrical systems, and operational workflows to reduce future maintenance costs and operational risks.

They also assist in structuring service charge models, preparing preliminary operating budgets, identifying required service contracts, and ensuring regulatory and safety requirements are addressed early. In parallel, handover strategies, asset registers, operating manuals, and management procedures are developed in advance to ensure a smooth transition at completion.

Property Management Services After Construction

Following construction completion, property management oversees the full transition from handover to daily operation. This includes managing defect and warranty processes, coordinating unit handovers, onboarding owners and tenants, and implementing building rules and operational policies.

Property managers are responsible for the ongoing operation of the property, including maintenance, security, cleaning, landscaping, and building systems management. Financial administration is handled through transparent service charge budgeting, collection, payments, and reporting. In addition, they ensure compliance with all legal, safety, and regulatory requirements, manage resident communications, and implement preventive maintenance programs to protect the long-term value, performance, and marketability of the asset.

Property Director Resources

This section is designed to support both new and experienced property directors by clearly defining their roles, responsibilities, and expectations. It provides practical guidance on governance, decision-making, and oversight of property operations, helping directors understand how to effectively work with managing agents, contractors, and stakeholders.

Resources focus on key areas such as legal duties, financial oversight, service charge approvals, risk and compliance responsibilities, performance monitoring, and long-term asset stewardship. The aim is to equip property directors with the knowledge needed to make informed decisions, exercise proper control, and ensure the property is managed in line with best practice, regulatory requirements, and owner interests.